Privacy Policy | Armitage Collective

This document sets out the privacy policy of Armitage Collective Pty Ltd ABN 51 700 530 098 (referred to in this privacy policy as ‘we’, ‘us’, or ‘our’).

The Privacy Act 1988 (Cth) (Privacy Act) requires entities bound by the Australian Privacy Principles to have a privacy policy. We take our privacy obligations seriously and we’ve created this privacy policy to explain how we store, maintain, use and disclose personal information.

We are committed to preventing serious invasions of privacy and ensuring the protection of your personal information, so you can contact us using the details below if you have any questions or concerns.

By providing personal information to us, you consent to our storage, maintenance, use and disclosing of personal information in accordance with this privacy policy.

We may change this privacy policy from time to time by posting an updated copy on our website and we encourage you to check our website regularly to ensure that you are aware of our most current privacy policy.

Types of personal information we collect

The personal information we collect will depend on the nature of our engagement with you, but may include the following:

name;
date of birth;
email address;
telephone number and other contact details;
information about your business or personal circumstances including but not limited to your qualifications and employment history;
information in connection with client surveys and questionnaires;
information about third parties; and
any other information provided by you to us via our website or our online presence or otherwise required by us or provided by you.

Some of the information we collect is sensitive information under the Privacy Act, including Working with Children Check and teacher registration details. We collect sensitive information only with your consent, only where it is reasonably necessary for our recruitment services, and we store it with restricted access.

How we collect personal information

We may collect personal information either directly from you, or from third parties, including where you:

receive services from us;
consent to us contacting referees to undertake reference checks for a particular position as part of our recruitment services under our Terms of Business;
communicate with us via email, telephone, SMS, or professional networking platforms (such as LinkedIn); and
invest in our business or enquire as to a potential purchase in our business.

We may also collect personal information from you when you use or access our website or our social media pages. Our website does not set cookies. We measure website traffic using a privacy-preserving analytics tool that sets no cookies, does not fingerprint your device and does not track you across other websites. The information it collects is aggregated and does not identify you.

We may also collect personal information about you from publicly available sources or third parties, including professional networking platforms such as LinkedIn or similar services.

Where we collect personal information from third party sources, we will take reasonable steps to ensure you are aware of the collection where required by applicable laws.

Use of your personal information

We collect and use personal information for the following purposes:

to provide services or information to you;
for record keeping and administrative purposes;
to provide information about you to our contractors, employees, consultants, agents or other third parties for the purpose of providing services to you;
to improve and optimise our service offering and customer experience;
to comply with our legal obligations, resolve disputes or enforce our agreements with third parties;
to assess candidate suitability and provide candidate information to prospective employers or clients for a particular position as part of our recruitment services under our Terms of Business;
to send you communications that you have requested or consented to receive, including updates relevant to our services including job alerts and market updates (Updates);
to send you administrative messages, reminders, notices, updates, security alerts, and other information requested by you; and
to consider an application of employment from you.

We may disclose your personal information to cloud-providers, contractors and other third parties located inside or outside of Australia. If we do so, we will take reasonable steps to ensure that any overseas recipient has similar legal safeguards and deals with such personal information in a manner consistent with how we deal with it.

We will retain personal information only for as long as reasonably necessary for our business purposes or as required by law, and we will take reasonable steps to delete or de-identify personal information upon request where appropriate.

You may opt out of receiving Updates at any time by contacting us using the details below and requesting to unsubscribe.

Automated decision-making

We may use automated tools to help us sort, match and prioritise information, including matching qualifications and employment history against available positions. These tools assist us, but decisions about you are made by a person. You may ask us to explain or review any decision by contacting us using the details below.

Security

We take reasonable steps to ensure your personal information is secure and protected from misuse or unauthorised access. Our information technology systems are password protected, and we use a range of administrative and technical measures to protect these systems. However, we cannot guarantee the security of your personal information.

Candidate records are held in our recruitment system, and supporting documents such as CVs and compliance evidence are also held in our business document storage. Both are access controlled and restricted to authorised users.

Links

Our website may contain links to other websites. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of those linked websites and we suggest you review the privacy policies of those websites before using them.

Requesting access or correcting your personal information

If you wish to request access to the personal information we hold about you, please contact us using the contact details set out below including your name and contact details. We may need to verify your identity before providing you with your personal information. In some cases, we may be unable to provide you with access to all your personal information and where this occurs, we will explain why. We will deal with all requests for access to personal information within a reasonable timeframe.

If you think that any personal information we hold about you is inaccurate, please contact us using the contact details set out below and we will take reasonable steps to ensure that it is corrected.

Complaints

If you wish to complain about how we handle your personal information or believe your privacy has been seriously invaded, please contact us using the details provided below with your name and contact details. We will investigate your complaint promptly and respond within a reasonable timeframe.

Contact us

For further information about our privacy policy or practices, or to access or correct your personal information, or make a complaint, please contact us using the details set out below:

Name: Jake Armitage
Email: jake@armitagecollective.com.au